City Clerk Administrative Assistant

                                                                    JOB ANNOUNCEMENT

                                                                      CITY OF UNALASKA
                                                                  FINANCE DEPARTMENT

Open Date: February 11, 2022
Close Date: February 28, 2022

Position: City Clerk Administrative Assistant
Salary: $24.94 - $26.45/hourly

The City of Unalaska is accepting applications for the position of City Clerk Administrative Assistant. Located in the central Aleutian Islands, Unalaska, Alaska is a multicultural coastal community of approximately 4,500 full-time residents and is home to the number one commercial fishing port in the United States, the International Port of Dutch Harbor. 

                The following duties are not intended to serve as a comprehensive list of all duties performed by 
                  employees in this classification. Duties show are intended to provide a representative summary.

GENERAL DESCRIPTION: Entry level position, under moderate supervision, performs a full range of administrative and specialized duties in support of the City Clerk’s Department. The principal functions are to review and record quarterly sales and bed tax returns, maintain account histories, and generate delinquent notices. In addition, this position administers business licensing and taxicab permits, maintains files, assists with records archiving, assists with City Council packets and meeting preparation, provides notary services, answers the telephone, responds to walk-ins, orders supplies, and provides a full range of administrative support. This work is performed under the direct supervision of the City Clerk, but considerable leeway is granted for the exercise of independent judgment and initiative.

EXAMPLES OF WORK: Maintains all sales tax, bed tax, property tax, raw fish tax and tobacco tax files. Assists members of the public with completing sales tax reports and other tax forms. Generates correspondence regarding tax return errors and delinquent tax status. Under the direction of the City Clerk, assists with the implementation, administration, and maintenance of citywide records and information management in accordance with established policy and legal requirements. Provides administrative and clerical support in the City Clerk’s Department including City Council packet preparation, assembly, and distribution. Scans, indexes, and files ordinances, resolutions, and minutes. Maintains files of original documents. Answers City Hall switchboard, screens calls, takes messages, directs calls appropriately, and/or provides requested information, and responds to citizen inquiries in a timely manner. Responds to requests concerning property ownership, assessed value, and taxes due. Maintains Council Chambers scheduling calendar. Assists with elections. Maintains Clerk and Council pages on the city website. Posts public notices in community. Performs mail handling for City Hall departments. Performs other duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES: Ability to gain good knowledge of sales tax, bed tax, property tax, tobacco tax and raw fish tax policies and procedures. Ability to communicate well with others, both verbally and in writing, using both technical and non-technical language. Ability to understand and follow verbal and written policies, procedures, and instructions. Ability to operate or quickly learn to operate a personal computer using standard software (Microsoft Office) and customized software (MUNIS and MARS) appropriate to assigned tasks. Ability to use logical and creative thought processes to develop solutions according to written specifications and verbal instructions. Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines. Integrity, ingenuity and inventiveness in the performance of assigned tasks. Proven ability to maintain confidentiality. Knowledge of office methods, procedures and equipment (postage meter, telephone and voice mail, copiers and printers). Ability to proofread written materials. Ability to establish and maintain effective relationships with elected officials, city department heads and staff, and the general public. Strong customer service and multi-tasking skills required. Demonstrated ability to work effectively and courteously under stressful situations with the general public, other organizations and agencies, and city staff.

EDUCATION & EXPERIENCE:
High School Diploma or GED equivalent required
Minimum two (2) years of clerical experience in a front office setting
Any equivalent combination of experience, education, and training that provides the knowledge, skills, and abilities necessary to perform the work

LICENCES & SPECIAL REQUIREMENTS:
Must be at least 18 years of age
Must have the ability to obtain Driver’s License within 90 days of hire
Must be eligible to work in the US; if hired must complete employment eligibility verification form (I-9) as required by Federal law
Successfully pass background test which includes criminal background, professional and reference check
Successfully pass a pre-employment drug test

BENEFITS:
Travel allowance of $2,000 every year on your date of hire
Education Incentive per month: $200 Associate’s degree, $300 Bachelor’s degree, $400 Master’s degree
Free Annual Membership with LifeMed (employee + dependents)
Free Membership for Parks, Culture and Recreation (PCR) (employee only)
Medical and Dental premiums - 100% employer paid (employee & dependents)
Paid Time Off starting at 16 hours a month
9 Paid Holidays and 4 Floating Holidays per year
Up to 100% Tuition Reimbursement (must be taken while employed; refer to Title III for details)
Eligible for PERS retirement

TO APPLY: Submit completed City of Unalaska Employment Application. All necessary forms are available at City Hall, Administration Department, Telephone 907-581-1252, or by downloading at www.ci.unalaska.ak.us. Return completed forms to City of Unalaska Attn: Administration, P.O. Box 610, Unalaska, AK 99685, email [email protected] or fax 907-581-4469.