Billing and Scheduling Clerk

JOB ANNOUNCEMENT
City of Unalaska
DEPARTMENT OF PORTS AND HARBORS

Open Date:             September 21, 2023
Close Date:             October 6, 202
Position:                  Billing and Scheduling Clerk
Salary:                     $26.67 – 28.31/ hour

The City of Unalaska is accepting applications for the Billing and Scheduling Clerk position.  Located in the number one commercial fishing port in the United States, the International Port of Dutch Harbor. Unalaska, Alaska, is a coastal community in the Eastern Aleutian Islands with a multi-cultural population of approximately 4,250 full-time residents and seasonal influxes from multiple commercial fishery operations.

The following duties are not intended to serve as a comprehensive list of all employee tasks in this classification.
The duties shown are designed to provide a representative summary.

GENERAL DESCRIPTION: This position coordinates vessel berthing assignments and cargo placement for the Unalaska Marine Center facility under moderate supervision.  The position provides administrative support and assistance to the Port Director.

KNOWLEDGE, SKILLS, & ABILITIES: The qualified candidate will have basic Maritime industry knowledge and must have a wide range of clerical and administrative support skills with a high emphasis on detail, accuracy, and confidentiality. Must have previous office or business experience.  Must have strong organizational, interpersonal, communication, math, and analytical skills.  Must meet frequent deadlines and handle multiple tasks with changing priorities. Must be able to work independently and be a contributing team member. Coordinate vessel-berthing assignments for the UMC and associated dock facilities. Schedules and prioritizes berthing and placement following customer requirements, seasonal needs, preferential use agreements, Port tariffs, various facility operating plans, Title 18, and other related codes, rules, and regulations to ensure the best efficiency for using port facilities. Reconciles discrepancies and troubleshoots to resolve and/or avoid operational conflicts with contractual, preferential, and general users of the UMC.  Monitors and verifies paperwork and flow related to vessels and cargo movements and ensures the accuracy of billing source documentation. Manage port/airport department records and retention program, including maintenance of port/airport department original documents and prepare vessel, airport tenant, and land use billing.  Works with the City Finance Department to maintain and enhance accurate billing, payment, and deposit procedures. Assist with special projects for the Port as directed by the Port Director. Respond to requests for information from the public, consultants, and representatives from the Maritime, State, local, and federal agencies. Coordinate travel arrangements, including travel requests and per diem; coordinate any advertisement on behalf of the Port Department; maintain department calendar; prepare Monthly and Annual Reports; check time sheets for accuracy and other duties as assigned.

EDUCATION & EXPERIENCE:

High School Diploma or GED equivalent required.
Two (2) years of related experience, preferably in a public sector environment.
Other combinations of education and experience that could provide knowledge, skills, and abilities will be evaluated individually.

LICENSES & SPECIAL REQUIREMENTS:

Must be at least 18 years of age.
Must have or have the ability to obtain a Driver’s License within 90 days of hire.
Successfully pass a background test, which includes criminal background, professional, and reference checks. 
Successfully pass a pre-employment drug test.
Must be eligible to work in the US; if hired, must complete employment eligibility verification form (I-9) as required by Federal law.

BENEFITS:

100% employer-paid medical and dental premiums (employee & dependents)
100% employer-paid basic life/AD&D insurance (employee & dependents)
100% employer-paid Lifeflight insurance (employee & dependents)
9 Paid Holidays and 4 Floating Holidays per year
Paid Time Off starting at 16 hours a month
Eligible for State of Alaska Public Employees Retirement System (PERS) retirement
Eligible for 457 Plans with MissionSquare or Mutual of America
Up to 100% tuition reimbursement (must be taken while employed; refer to Title III)
Travel allowance of $2,000 every year on your date of hire after 1^st year of employment
Longevity bonus of $2,000 beginning on the third (3^rd) year anniversary
Free Membership for Parks, Culture, and Recreation (PCR) (employee only)

 TO APPLY: Submit a City of Unalaska Application. All necessary forms are available at City Hall, Administration Department at 907-581-1252 or by downloading Employment Application Forms. Return the completed form to the City of Unalaska: Administration P.O Box 610, Unalaska, AK 99685, and/or email [email protected]  or by fax at 907-581-4469.          

WE ARE AN EQUAL OPPORTUNITY EMPLOYER
The City of Unalaska is an Employer of National Service and encourages AmeriCorps, Peace Corps, and other national service alumni to apply.