Billing and Scheduling Clerk

JOB ANNOUNCEMENT 
CITY OF UNALASKA, AK
DEPARTMENT OF PORTS AND HARBORS

Open Date:  March 23, 2021  
Close Date:  April 5, 2021               

Position:                Billing and Scheduling Clerk 
Hiring Wage:        $24.46- $25.95/ hour

The City of Unalaska is accepting applications for the position of Billing and Scheduling Clerk in the Department of Ports and Harbors.   Located in the central Aleutian Islands, Unalaska, Alaska is a multicultural coastal community of approximately 4,500 full-time residents and is home to the number one commercial fishing port in the United States, the International Port of Dutch Harbor.

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown are duties intended to provide a representative summary.

GENERAL DESCRIPTION: Under moderate supervision, this position coordinates vessel berthing assignments and cargo placement for the Unalaska Marine Center facility.  Position provides administrative support and assistance to Port Director.

KNOWLEDGE, SKILLS & ABILITIES: Qualified candidate will have basic Maritime industry knowledge, must have a wide range of clerical and administrative support skills with a high emphasis on detail, accuracy and confidentiality. Must have previous office or business experience.  Must have strong organizational, interpersonal, communication, math, and analytical skills.  Must have the ability to meet frequent deadlines, and handle multiple tasks with changing priorities Must have the ability to work independently as well as be a contributing team member. Coordinate vessel-berthing assignments for the UMC and associated dock facilities. Schedules and prioritizes berthing and placement in accordance with customer requirements, seasonal needs, preferential use agreements, Port tariffs, various facility operating plans, Title 18, and other related codes, rules, and regulations to ensure best efficiency for use of port facilities. Reconciles discrepancies and troubleshoots to resolve and/or avoid operational conflicts with contractual, preferential and general users of the UMC.  Monitors and verifies paperwork and flow related to vessels, cargo movements, and ensures accuracy of billing source documentation. Manage port/airport department records and retention program, including maintenance of port/airport department original documents and prepare vessel, airport tenant and land use billing.  Works with City Finance Department to maintain and enhance accurate billing, payment, and deposit procedures. Assist with special projects for Port as directed by Port Director. Respond to requests for information from the public, consultants and representatives from the Maritime, State, local & Federal agencies. Coordinate travel arrangements, including travel requests and per diem, coordinate any advertisement on behalf of the Port Department; maintain department calendar; prepare Monthly and Annual Reports; check time sheets for accuracy. Other duties as assigned.

EDUCATION & EXPERIENCE:
High School Diploma or GED equivalent required.
Two (2) years of related experience, preferably in a public sector environment.
Other combination of education and experience that could provide knowledge, skills and abilities will be evaluated on an individual basis.

LICENCES & SPECIAL REQUIREMENTS:
Must be at least 18 years of age.
Must have or ability to obtain Driver’s License within 90 days of hire.
Successfully pass background test which includes criminal background, professional and reference check. 
Successfully pass a pre-employment drug test.
Must be available to work in the US: requirements by Federal Law if hired must complete employment eligibility verification (I-9)

BENEFITS:
If applicable, lump sum relocation assistance(taxable) maximum of $5,000 plus one way airfare for the employee and one family member.
Travel allowance $2,000 every year on your date of hire.
Medical Insurance premium 100% employer paid (employee & dependents).
Paid Time Off starting at 16 hours per month.
9 paid Holidays and 3 Floating Holidays per year.
Free LifeMed membership for employee and dependents.
Free Parks, Culture and Recreation membership (employee only).
Up to 100% Tuition Reimbursement (must be taken while employed; refer to Title III for details).
Eligible for PERS retirement.
Eligible for 457 Plans with ICMA-RC or Mutual of America and other Voluntary Benefits

TO APPLY: Submit a City of Unalaska Application. All necessary forms are available at City Hall, Administration Dept. 907-581-1252, or by downloading at www.ci.unalaska.ak.us [job openings/Employment Forms Link]. Return completed forms to City of Unalaska HR Manager, Byron Horne email [email protected] or fax 907-581-4469.