Administrative Coordinator

JOB ANNOUNCEMENT
CITY OF UNALASKA, AK
ADMINISTRATIVE DEPARTMENT

Open Date: 6/18/19
Close Date: 7/1/19

Position: Administrative Coordinator for City Manager
Salary: [Non - Union position Min – Mid] $ 23.05 – $ 28.81 /hour

The City of Unalaska is accepting applications for the position of Administrative Coordinator. Located in central Aleutian Islands; Unalaska, Alaska is a multicultural coastal community of approximately 4,500 full-time residents and is home to the number one commercial fishery port in the United States, the International Port of Dutch Harbor.

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown are duties intended to provide a representative summary.

GENERAL DESCRIPTION: This is an entry level position which works directly under the supervision of the City Manager, providing a full range of administrative support to the City Manager, the Mayor and Council.

KNOWLEDGE, SKILLS & ABILITIES: The successful candidate will have a demonstrated job history that includes but not limited to the following:

• Provide routine office tasks by answering incoming calls, obtaining signatures, filing, and faxing, scheduling meetings for the City Manager and maintenance and record management of varies files.
• Provides back up support for the Administration Department and the Assistant City Manager.
• Responsible for administrative duties including drafting, editing, and distributing correspondence, memos, and other documents; purchase orders and payment authorizations.
• Assist with annual budget preparation.
• Coordinates copier repair and maintenance for all City Departments.
• Responds and assist in request for information from employees, the public, consultants and representative of local, state and federal agencies.
• Coordinates special events for the City including but not limited to receptions, banquets, dedication ceremonies, the legislative lobbying trop and fly-in, community fireworks display, etc.
• Coordinates travel arrangements for City Manager, Mayor and Council to annual conferences and meetings with professional organizations.
• Administers city website, social media pages and press releases.
• Complies and distributes various reports including monthly department reports, annual assessment of city services and the community profile.
• Prepares and submit to state for employer of lobbyist.

EDUCATION & EXPERIENCE:
• Minimum high school diploma/GED required
• Minimum two (2) years working in a professional office environment required
• Must be proficient in a Windows computer network environment and strong typing skills required
• Required to be able to operate a City vehicle
• Knowledge with basic office equipment required
• Prior experience working in a public sector preferred
• Ability to learn or know Munis software

LICENCES & SPECIAL REQUIREMENTS:
• Must have or ability to obtain an Alaska Driver’s License within 90 days of hire
• Eligible to work in the US; requirement by Federal Law if hired must complete employment eligibility verification form (I-9)
• Successfully pass background test which includes, Criminal background, Professional and Reference check.
• Successfully pass a pre-employment drug test
• Limited travel will be required

TO APPLY: Submit a City of Unalaska Application. All necessary forms are available at City Hall, Administration Dept. 907-581-1252, or by downloading at www.ci.unalaska.ak.us Return completed forms to City of Unalaska Attn: Administration P.O Box 610, Unalaska, AK 99685, email [email protected] or fax 907-581-4469